Department Sponsorship Meetings

[Louis]

Decision maker - Department Head

https://docs.google.com/presentation/d/1JH7YLsADUjdtHz6YDwT8iypUBmSoY1lITZwhvtufuZs/edit?usp=sharing

Factors:

Does the department have money?

How many of our team members are in this department?

Do we convince them we are doing advanced work related to this department?

How to get Sponsorship

  1. Talk to advisors in that department (Ex. Prof Chan for ECE. Talk to him for ECE)
    1. Best to reach out to advisors since it gives the club credibility
    2. Also helps increase trust between advisors with our club
  2. Ask advisors to send email to the secretary for the head of the department
    1. If advisors don’t quite know how to send that email, we can provide them with an email template
  3. Once the meeting is scheduled, attendees should be the President, Lead for the relevant team for the department, and one core member that belongs to that department/major
    1. Don’t bring too many people. Max 3 people
  4. Create a short Presentation (Max 5 slides)
    1. summarize our achievements (1 slide)
    2. Why Department funding is helpful
    3. Why the funding will help their students that are part of the club
  5. After meeting and after decision, the money can take up to 2 months to actually get processed