In a sponsorship meeting, you will be face to face with company reps, seeking to close a sponsorship deal.

Goals:

• Inform the reps about what we do and why we need sponsorship.
• Present them with the sponsorship tiers and benefits.
• If well received, ask what tier they’d be most likely to sponsor.
• Make a plan moving forward.

Preparation

Roles:

• Main speaker (usually the president or business lead/member)
• Technical person
• Note taker
• Backup/observers (optional)

Most meetings in the past have been held in meeting rooms in BIDC.

The Meeting

• Thanks and introductions
• Overview of the club and competition. Key points:
  • We are a prominent robotics organization on campus with many members
  • We are capable engineers building advanced robots (In other words, you’re gonna want our resume booklet)
  • We compete in the RoboMaster robotics competition
  • What we do requires a lot of funds
• Present our sponsorship tiers and benefits